Outlook For Mac Create Pdf Portfolio

1. New Outlook For Mac
2. Outlook For Mac Create Pdf Portfolio Template
3. Outlook For Mac Create Pdf Portfolio Software
4. Microsoft Outlook For Mac
5. Create Email For Outlook

1. Open Outlook in your system. Select mail that you want to save as PDF. Right-click on the mail and click print. When the print window appears, change the settings to save as PDF document.
2. Version of Adobe: Adobe Acrobat XI Pro 1) Right-click on a folder in your Outlook mailbox. Click “Convert “Folder Name” to Adobe PDF” (near the bottom of the list). 2) A dialog box will open in which you can choose the location for saving the PDF of your folder.

AutoPortfolio™ is a plug-in for Adobe® Acrobat® designed to convert emails and attachments into PDF format. The software works with PDF Portfolios that are widely used for storing and exporting emails from Microsoft Outlook and other email clients. The plug-in provides powerful functionality for managing emails stored in PDF portfolios.

Whether you are a lawyer putting together emails for litigation or lawsuit discovery, or an IT administrator needing to archive old emails, a PDF Portfolio is a versatile way to store and present your content. Using Email to PDF add-in for Outlook, create PDF portfolio quickly that lets you collect all of the emails and their attachments you wish to archive or share in one file. Once you put your emails and attachments into a portfolio, you really start to see the advantages against simply dropping the emails into a ZIP or folder that you compress and send to someone.

Steps to create PDF Portfolio from multiple emails:

1. In Outlook Explorer window, select the emails from your Inbox or folder.

New Outlook For Mac

2. From the ‘Save As PDF’ menu in Email to PDF ribbon, select ‘Combine selected Emails into one PDF Portfolio’. You can also right-click the selected emails and select ‘Save As PDF’ > Combine selected emails into one PDF Portfolio’.

3. You will be prompted with a ‘Save As‘ dialog box. Specify the location and a name for the one PDF file. By default, the folder name is pre-chosen as the file name for the PDF portfolio file.

The add-in will convert each email into a PDF portfolio file, with their attachments embedded in their native formats into the PDF file. And each of the PDF portfolio file of an email will again be embedded and assembled into a parent PDF portfolio file. So, finally, what you will get is a single PDF portfolio file containing child PDF portfolio files of the emails.

Note: The description column shows the number of attachments each of the email has, without requiring to open each PDF document of the email just to probe.

Summary

Many organizations commonly use PDF portfolios to store emails from Microsoft Outlook. With Email to PDF add-in for Outlook, you can easily create PDF portfolio where each email message is stored as separate PDF document, with attachments of the email embedded in their native formats. Such PDF Portfolios are excellent way for legal or lawsuit discovery as well as for archiving old emails as part of email retention policy of organizations.

Drawback of a PDF Portfolio

A PDF Portfolio is not ideal for document processing as the email attachments are still in their original native formats. This has serious implications i.e., such native files are not easy to search, read or print. Nor it is possible to add Bates stamps to all pages of emails and their attachments. For such requirement, the solution is to combine and convert all emails and attachments into one ‘flat’ PDF file. That is, all the attachments are converted into PDF format and follow their parent emails. If this is the kind of PDF document you want to produce from your emails, refer to our KB article – Combine multiple emails into one PDF with attachments

PDF is short form of Portable Document Format. For more on PDF format, read here.

“I want to create a single PDF file for Outlook email folder because in total I am having 1000 emails. However, the converters that I have seen till now provides working in such a way that I had to select one email file at a time and then convert it into PDF. If I follow this approach for my 1000 emails, then without any doubt I am going to waste my lots of time and might get confused too. Therefore, I am in search of such an approach that supports all 1000 emails at once and then with just a click create single PDF of Outlook email folders“

It is often necessary to take a folder of emails from Outlook and convert all emails with attachment into a single PDF document. Because if all emails and attachments are combined, it is easy to view any page, search and print the document. However, there is no proper solution defined to convert Outlook email folder into single PDF. Therefore in the next section, we will be discussing how to combine multiple Outlook email folder into one PDF.

Solution to Convert Outlook Email Folder into Single PDF

As we have discussed there is no proper solution available to merge Outlook folders into one PDF. However, one can go with a manual solution or can use a third-party utility for performing this task.

Manual Approach For Converting Outlook Email Folder to PDF

There is no such solution defined to directly convert Outlook email folder as PDF either using manual method one can save Outlook emails as PDF. It can be done with the help of inbuilt features in Outlook. But user cannot save all emails in one go, every mail has to be selected individually and then save as PDF. You can follow the steps discussed below to save emails as PDF.

1. Open Outlook in your system.
2. Select mail that you want to save as PDF.
3. Right-click on the mail and click print.
4. When the print window appears, change the settings to save as PDF document.

Note:-The following approach creates single PDF file corresponding to single email . However, if a user wants to create single PDF file for one or more Outlook folders, a third-party tool would be a better choice.

Third Party Solution to Convert Outlook Email Folder into Single PDF

This approach is used when a user wants to convert all Outlook Email folder into a single PDF file. Unlike the manual approach, it won’t force user to select all the mails. With the help of this PST to PDF Converter, a user can export an individual email folder to PDF easily and then when all the email folders are converted to PDF. Another tool PDF Merge can be used to combine multiple PDF files without acrobat.

Steps to Convert Outlook to PDF

1. Launch the tool PST to PDF Converter and open it in your system. Then select the Add File in the tool and click on add file or add folder option.

2. In the Preview section, check all Outlook folders. Select Export to proceed.

3. Select the required Outlook folders and choose the destination location. Finally, click on the Export button.

4. You can see all Outlook emails that are Converted to PDF are listed here corresponding to its folder.

Note:- PST to PDF Converter creates individual PDF file for each mailbox, which can be later on combined using another utility i.e Merge PDF Files. Using this tool we can create a single PDF file for multiple PDF files created from PST file. So in the next section user can read how to merge multiple PDF files.

Steps to Merge Multiple PDF files:

1. Launch the tool PDF Merge and open it in your system. Then select the merge option in the tool and click on add file or add folder option.

2. Click on Process button so that the tool start merging selected PDF files. When the tool display save as option, then select the target location and set the name of the merged PDF file document.

3. Once all the PDF files are merged, click on OK and then it can be viewed in Adobe Acrobat.

FAQ

I want to combine Outlook email of multiple folders into one? Can I do that?

Yes, you can create single PDF file corresponding to multiple email folders.

Outlook For Mac Create Pdf Portfolio Template

Can I combine multiple emails into one PDF using the above tool?

Yes, you can easily combine multiple Outlook email folder into a single PDF document.

Does the tool work to create a single PDF from multiple files?

Yes, the PDF Merge tool is designed so nicely that it can effectively combine multiple Outlook email files into single PDF.

I want to merge Outlook items into one PDF? Is that possible by using this tool?

Yes, one can easily combine PDF files into a single document without acrobat.

Outlook For Mac Create Pdf Portfolio Software

How can I convert outlook emails to pdf with attachments with this tool?

You do not need to follow any other step, the tool automatically transfers attachments while converting emails into PDF.

Microsoft Outlook For Mac

Conclusion

Create Email For Outlook

This blog is aimed to help users when they face problems in combining multiple PDF files. Creating a single PDF document using a manual approach is quite tedious and a very lengthy procedure. So a third-party tool is also discussed for how to convert Outlook email folders into a single PDF document.